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Accommodation Services

Accommodation and Access support services for students with disabilities.

Next Steps to Academic Accommodations

Next Steps to Academic Accommodations

Below is important information about the next steps to receiving and making arrangements for academic accommodations for classes. 

Click on the name of an accommodation from the list below to review information and instructions on what you will need to do.

For all other accommodation questions, please talk with your Accommodation Access Advocate. 

If you need to check which accommodations you are eligible for, follow the instructions found here

Testing Accommodations for Students

The Test Centers provide academic and certification exams in a quiet, proctored environment for students and community members. The Test Centers also provide an alternative testing environment for students with approved testing accommodations. 

To take an exam or quiz in the Test Center, students need to: 

  1. Talk with their instructors about testing arrangements for their classes including, but not limited to, the date and time to take the exam, and whether or not you will need to return to class afterwards. 
  2. Schedule a Testing Appointment with the Test Center. Appointments are required for all exams, and it is preferred that students schedule these appointments at least one week in advance of their exam.
    • You'll need to bring a photo I.D. with you to check in for your exam.
    • Please visit the Test Center Website for further information on requirements for using the Test Center. 

To schedule an Testing Appointment for Accommodation Testing, click on the button below for the campus you will take exams at. (Hint: this will be the campus you take in-person/face to face courses at, or for online courses it will be the testing location closest to you). 

                         Test in Cedar Rapids                                           Test in Iowa City

How do I know if I need to take my test in the Test Center? 

First, you'll want to talk with your instructor about all your testing arrangements, as it will depend on the format of the exam or quiz. 

  • Typically for in-person/face to face classes, you will take your exams in the Test Center if you wish to use your testing accommodations. 
  • For online exams on TALON or similar course site there may already be an proctoring system in place like Respondus Lockdown Browser which allows students to be proctored while taking exams at home. 
  • Some exams for courses with labs or require a demonstration of skills will need to be completed in the classroom. Another reason to be sure to talk with your instructor about testing arrangements. 
What if I schedule a Testing Appointment and my test date gets moved? 

That's okay! Please just reschedule your testing appointment with the Test Center for the new date and time. 

What do I need to know to make a Testing Appointment? 

You will need to know: which accommodations or assistive technology you are approved for, what day and time you need to take your exam, how long you have to take your exam, and any other information your instructor says you can use for exams like a calculator, etc. 

I don't want to use my testing accommodations, I'd rather say in the classroom. What do I do now?

If you don't want to use your testing accommodations and want to stay in the classroom you will need to discuss this with your instructor at least 3 days prior to the exam. By doing this, you may be forfeiting your extended time, and the instructor may ask you to document that you are agreeing to take the exam in the classroom without your accommodations. 

If you scheduled a Testing Appointment, you will need to cancel your appointment. 

Tutoring Services, Alternative Textbooks, Read & Write

Alternative Textbooks or (E-Text) is an electronic alternative option to physical textbooks for students. Kirkwood Tutoring Services work with publishers companies to provide accessible textbooks to students to use with assistive technology software.

To submit your requests for alternative textbooks/e-text, contact Tutoring Services. You will be asked to complete some paperwork and provide textbook information in order to process your request. You will need a physical copy of your textbook or a copy of your purchase receipt.

 

Tutoring Services 

2071 Cedar Hall

319-398-5425 

www.kirkwood.edu/tutoring


Read and Write (For Windows or Macs) 

Kirkwood provides students with access to Read and Write, an assistive technology tool to help with reading, writing and expressing oneself. Read and Write is a computer software that will reads aloud word, pdf, and websites, which helps students have access to their course materials. 

Tutoring Services provides tutorials and installations of Read and Write for students. Contact Tutoring Services to schedule an appointment to get access to Read and Write. 

Classroom Accommodations

Note-taking Accommodations 

If you are approved for any note-taking accommodations, it is important that you talk with your instructor about these accommodations and the best way to get access to material. 

If you have been approved to use an electronic device for note-taking, you will need to have a conversation with your instructor to discuss which device you will be using, and how you will be using and to discuss any other expectations. This includes taking photos of the presentation board, or audio recording lectures. There may be times when it is not appropriate to record or take photos. 

Preferential Seating

If you require a specific seat in your course, talk with your instructor about how to best ensure that you always have access to that seat. In most cases, this is not an issue but there are some instances when students will get together in groups, or will be moving from a classroom to a lab where it may be an issue. 

 

Renewing Accommodations

Accommodation letters are valid for one semester only. In order to continue to receiving accommodations each semester, students need to renew their accommodations. Students can renew their accommodations online or by scheduling an appointment with their Accommodations Access Advocate. 

In order to be eligible to renew accommodations online a student must:

  1. Have had an accommodation letter in one of the previous two semesters and keeping accommodations the same.
  2. Must be registered for classes. NOTE: The AIM system takes 24 hours to update a students classes. This includes any changes to schedules.

To renew accommodations online: 

  1. Login to the AIM Accommodation website with your K# and Password. 
  2. Follow the steps outlined in the document (below) Steps to Renew Accommodation Letter. 
Note: If you have any issues with renewing your accommodations contact the Learning Services office. 
 

Or schedule an appointment with an Accommodations Access Advocate to renew your accommodations if: 

  • Need to make changes to your existing accommodations, or your situation has changed and you need new or additional accommodations
  • You are having difficulty renewing your accommodations through the online AIM system. 
 

Students Taking Classes at Main Campus/Iowa City Campuses

Click here to Schedule an Appointment with an Accommodations Access Advocate

Students Taking Classes at a County or Regional Center Campuses

Contact the Learning Services office at 319-398-5574 and we will connect you with your campus advocate.
 
 
 

Check My Accommodations Eligibility in my AIM Profile

To check your accommodations for tests in your AIM profile, follow these steps: 

  1. Login to the AIM Accommodation website with your K# and Password. 
  2. Using the Menu's on the left hand side, click on "My Eligibility" underneath the My Accommodations Menu. 

Image of the My Accommodations Menu with My Eligibility Highlighted

  1. This will list the approved accommodations by category. 

Screenshot image of the My Eligibility page