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Interlibrary Loan (ILL): How to Make ILL Requests

A step-by-step guide to using interlibrary loan at Kirkwood.

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Cedar Rapids Campus Library
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Contact ILL Staff

Hours: Monday - Friday 9am - 4pm*

Phone: 319-398-5553
Email: kirkwoodill@kirkwood.edu

*Note: Interlibrary Loan materials can be picked up or returned anytime during normal library hours.

How to Make an Interlibrary Loan Request

The simplest way to make an interlibrary loan request is by doing so through our WorldCat catalog. Follow these steps to find and request material for interlibrary loan.

Step 1: Search the catalog. Go to http://www.kirkwood.edu/library and enter your search terms into the search box as seen here:

Search Kirkwood Library's Catalog
(click for larger view)

Step 1a: If your search brings up the item you are looking for, then it is available from the Kirkwood Library! If you need the item delivered to one of the county/regional centers, follow the instructions found HERE.  If, however, the item you are looking for does not appear, you will have to expand your search beyond Kirkwood Library holdings. To do so, simply check the "Libraries Worldwide" check box on the upper left hand side of the screen as seen here:


(click for larger view)

Step 2: After you have found the item that you want, click the title of the work. Once you do this a button titled "Request This" will display. Click the button to open up the interlibrary loan request form:

Request This Example
(click for larger view)

Step 2a: (Off-Campus) Requesting an interlibrary loan from off-campus requires an additional step. After clicking the "Request This" button, a window will pop up asking for authentication. Click the "Sign into Kirkwood Community College Libraries with K number" link in this window and log in. After that, continue with Step 3 below.

Off Campus Interlibrary Loan Request Example
(click for larger view)

 

Step 3: Fill out the Interlibrary Loan Request Form. After you click the "Request This" button, an Interlibrary Loan Request form will appear. Simply fill out the form and then click Submit at the bottom of the window (note that required fields are denoted with a red asterisk):

Interlibrary Loan Request Form Example
(click for larger view)

That's it, your request has been submitted!

Interlibrary Loan Requests from Databases

Because interlibrary loan requests are made from the catalog, requesting items found in databases works a bit differently. Despite this, it is still pretty easy to make an interlibrary loan request if you follow the following steps:

Step 1: Most databases support a device to find full text for material that is not directly held by the database itself. Locate a button or link that says "find full text" or something similar:

Find Full Text Example
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Step 2: Clicking the Full Text link will open a window that will show whether Kirkwood Libraries might hold the material in another database. Sometimes it will list that the item is held in the database. If so, check the "Coverage" line as often we only have limited coverage of certain titles. If we don't have access, you can click the "Request This Item" button toward the bottom of the window:

Request This Item Example
(click for larger view)

Step 2a: Currently, for some database items, the "Request This Item" button does not appear. But that's okay, you can still get the item you need, it will just take an extra step. Below is an example of an article that does not display the "Request This Item" button:

Missing Request This Item Button Example
(click for larger view)

Step 2b: If you see the above screen, no sweat! Simply copy the item title and paste it into the library catalog search box:

Search Catalog Example
(click for larger view)

Step 2c: If you are making an interlibrary loan request off campus, you will have to authenticate after clicking either the "Request This Item" or "Request This" button. After the "Authentication Required" window appears, click the "Sign into Kirkwood Community College Libraries with K number" link and log in with your k-number and EagleNet Password. After logging in, you may proceed with Step 3 below.

Off Campus Interlibrary Loan Request Example
(click for larger view)

Step 3: Once you click the "Request This Item" from the window above or from the library catalog, the Interlibrary Loan Form will appear. Fill out the form, making sure that you enter all required information:

Interlibrary Loan Request Form Example
(click for larger view)

That's all there is to it! Let us know if you have any questions.